Skillcapital Privacy Policy. 

Skillcapital is committed to protecting the privacy of your personal data. This statement summarises our policy regarding the collection, use of your personal data, the security measures Skillcapital employs to protect such data and your rights in relation to it.

The Information We Collect

Skillcapital is a leadership advisory and executive search firm which collects, uses and stores a variety of personal data necessary to provide such services.

Executive Search Data
If you are a potential candidate for one of our executive search assignments, categories of personal data we collect may include: contact information (e-mail address, address, telephone number), career history, education history, social activities, compensation details (where permitted by applicable legislation), professional experience, languages, photographs, individual capabilities and preferences, personality, character traits, executive competencies, interview notes (if applicable), identification data (civil/marital status, gender, nationality), and contact history. This data may be obtained directly from you, through publicly available sources and/or third parties such as sources/referees, your professional networking profile, and news reports.

It is not Skillcapital’s policy to seek any sensitive information about you unless done for legitimate recruitment purposes and we suggest that you do not provide information of this nature unless necessary.

Leadership Advisory Data
If you participate in an assessment as part of our services, we may collect information such as your name and email address, qualifications, work experience, details regarding your employment, responsibilities at work, your professional views and opinions, personality questionnaires as well as any other information and responses you may provided in interviews. Providing additional personal data such as age, gender, and ethnicity is voluntary and will not affect the assessment results.

Referee or Source Data
If you are an individual who provides a personal reference or feedback for a candidate (depending on the circumstances we may classify you as a Referee or Source), we may collect and process your contact details, certain professional details (such as title, occupation, qualifications and employment history) and your connection to the candidate. We may collect this information directly from you, the candidate or from publicly available sources. We will use this information to gather information on the relevant potential candidate such as your connection to, experience with, and opinion about such potential candidates. Any reference or feedback you provide about a candidate would not be attributed to you if shared with third-parties. We may also use your contact details to contact you in relation to any of our services that we believe may be of interest to you.

Client or Supplier Data
If you are a Skillcapital client or supplier, we will collect and use information about your company and individuals within your company for the purposes of fulfilling our obligations to you and furthering our business relationship. Data collected will typically comprise your contact details (such as name, telephone number, email address, job title, and business record related to our services).

Where the Personal Data is Held
Personal information collected is held on Skillcapital’s global database, which is accessible to all Skillcapital offices worldwide. A complete list of our offices can be found on our website. Skillcapital seeks to ensure the security of personal data.  When Skillcapital collects information about you, we also make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical and organisational measures.

How We Use Personal Data

We will not process your personal information in a way that is incompatible with what is outlined in this Privacy Policy, and will use our best efforts to ensure that data is accurate, complete, current and reliable for its intended use.

Candidate Data
The data is used in the usual course of our business to provide our services to clients. This may include assessing your suitability for executive and non-executive roles, presenting you as a potential candidate to potential employers (Skillcapital’s clients), contacting you for an assignment (executive search or assessment) or verifying the details of your profile.

Your personal information may also be shared with third parties who we have engaged to provide services such as education checks and/or background checks, to the extent that the checks performed are appropriate and in accordance with local legislation, as well as our third party service providers who perform functions on our behalf such as outsourced document storage providers, all of whom will be required to process your personal information in accordance with applicable data protection laws and this Privacy Policy. Your personal information may also be shared with Referees or Sources in order to obtain additional information about you so we can provide a more accurate profile to our clients.

Finally, your information may also be shared with any competent law enforcement, regulatory or governmental body, or a court of law if necessary to exercise our legal rights, protect your interests or as a matter of applicable law.

Assessment Data
The assessment data is used for the sole purposes of the project we have been contracted to fulfil. All information relating to the assessment, i.e. outputs from psychometrics and individual reports are stored on a separate secure database which is only accessible to members of the Leadership Assessment team.

Referee or Source Data
We will use the data collected to obtain information regarding your experience with, and thoughts and opinion on a particular candidate or potential candidate. If a candidate provides us with your details as a Referee, we may share your contact information with our clients in order to allow our clients to evaluate a candidate for a specific position. Any reference, opinion or feedback you provide as a Referee or Source shall in no case be attributed to you if shared with a client.

Client or Supplier Data
The data collected will be used in the context of the provision of our or your services. We may also use the data for other business purposes, including data analytics, benchmarking and statistic purposes. We may use the personal data collected to contact you in relation to any of our services that we believe may be of interest to you.

Convening
From time to time we may contact you with an invitation to attend an industry- or role-specific event, such as a dinner or charity event. You may opt out of receiving these invitations at any time.

Legal basis for processing your personal information
Skillcapital’s legal basis for collecting and using the personal information described in this policy will depend on the personal information involved and the context in which it was obtained.

We will process basic personal information from you, such as your contact details (name, address, email, phone number) and information that would normally be included in a curriculum vitae (education history, employment history, professional experience, compensation history where permitted by local law, etc.), and competencies, as well as any additional information that may assist us in connecting you to an executive search assignment (such as professional interests or relocation interest) or data that we may have obtained in the context of our leadership advisory services, on the basis of legitimate interests, provided the processing of such information is not overridden by your own privacy interests or your rights and freedoms as provided by law.

Once we proceed to further stages of the search process, we will ask you to sign a consent form for additional processing activities, such as additional information that may come to light during the search process, information you may provide during interviews, information obtained through the use of our proprietary assessment techniques and tools, sensitive personal information (should you decide to voluntarily share this) as well as any insights that we may provide to our clients.

If you require any further information concerning the legal basis on which we process your personal information, you may contact us at GDPR@skillcapital.com

Information Security and Integrity
To prevent unauthorised access, maintain accuracy of data and ensure proper use of information, Skillcapital has implemented appropriate legal, physical, technical and security procedures to protect the confidentiality of and safeguard the personal information collected, and prevent against accidental loss, unauthorised access, or unlawful processing. These measures will be reviewed over time and upgraded to remain up to date with legal and technological developments.

Retention
Skillcapital will retain your personal data only for as long as the data is needed in connection with the purposes for which is it being collected and used.

The following criteria will be used to guide us when retaining your information:

We will retain personal data for as long as we maintain an active relationship with you;

Once our relationship with you has ended, your personal data may still be relevant for our current or future legitimate business purposes, for example we may be required to retain certain personal information for our business records if you have been placed into a role by us, or for us to be able to establish, exercise or defend our legal rights;

Certain data may be required to be kept in order to show we are compliant and have fulfilled our obligations towards our clients or to continue meeting any obligations we may have once we have completed an assignment for our clients in which you may have been involved.

Your Rights

You have the right to access, erase, correct, update or complete your personal data, or to request no further contact from Skillcapital. Additionally, you have the right to object to the processing of your personal information, ask us to restrict processing of your personal information, or to withdraw your consent at any time. If you wish to exercise any of these rights you may contact GDPR@skillcapital.com .

Should you request that we remove your personal information from our database, please note that we may retain a minimal amount of personal information about you in order to prevent future contact, record your wish for your data to be removed, and to keep a record of the information disclosed to our clients.

Similarly, if we have collected and processed your personal information on the basis of your consent, you may withdraw your consent at any time. Withdrawing your consent will not affect any processing performed prior to your withdrawal nor will it affect processing on the basis of lawful processing grounds other than consent.

Finally, you have the right to bring a complaint to the relevant data protection authority in your jurisdiction about our collection and use of your personal information. For more information on how to lodge a complaint, please contact your local data protection authority.

Material Changes to the Privacy Policy

Skillcapital reserves the right to modify or amend the Privacy Policy at any time and for any reason. If there are material changes to the Privacy Policy, we will post those changes here and take appropriate measures to keep you informed. Please check back to this Privacy Policy from time to time to stay informed.

If you have any questions about your personal information, please e-mail GDPR@Skillcapital.com.